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BUILT BY THE UNIVERSITY FOR THE UNIVERSITY

The Texas A&M Hotel and Conference Center was intentionally designed to serve as the premier hospitality destination for visitors to Texas A&M University. Our mission is to offer a high-quality, welcoming environment for university guests, including prospective students, parents, alumni, faculty, staff, and conference attendees.

This guide provides valuable insights, tips, and strategies to support your efforts in planning academic conferences and events at Texas A&M University. We look forward to working together to bring impactful academic gatherings to Aggieland.

STEP-BY-STEP-GUIDE

  1. Define Goals and Scope
  2. Secure Funding
  3. Choose a Date and Venue
  4. Invite Speakers
  5. Create a Program
  6. Promote the Event
  7. Handle Registration and Logistics

WHY HOST EVENTS?

There are a numbEr of ways that universities benefit from hosting academic conferences and events, including:

  • Enhancing the University’s reputation on national and international levels
  • Providing networking opportunities for students, faculty, and researchers to connect
  • Promoting research output by highlighting the university's contributions to various disciplines
  • Hosting high-profile events can attract funding various agencies, industries and organizations
  • Conferences and events can generate significant revenue for the University

Considerable Factors for Success

Whether you are planning a conference, symposia, workshop, day meeting or singular event, focusing on these 3 key factors will lead to success.

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Venue Selection

Choose a venue that is accessible, adequately equipped, and comfortable for attendees. The location should complement the conference’s scale and ambiance.
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Logistical Support

Technical support and logistics are key for a smooth conference experience. This includes food and beverage, comfortable seating arrangements, audio-visual equipment, parking and internet access.
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Program Structure

A well-structured program should balance keynotes, panels, breakouts, and networking opportunities. Uniquely to our market, it should also help tell the story of what makes Aggieland so great!

    How Can We Support You?

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    State-of-the-Art Facilities

    35,000-square-feet of modern, flexible meeting and event space that can be customized for small workshops or large conferences. High-tech audiovisual equipment ensures a smooth, professional event experience.

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    On-Site Accommodations

    The hotel offers comfortable, modern guest rooms for conference attendees, which adds convenience as they won't have to travel far between their event and accommodations. From standard rooms to suites, we have a variety of rooms to fit your budget.

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    Exceptional Service

    The Texas A&M Hotel is known for it's exceptional customer service and dedicated event planners. From catering to setup, our Howdy Hospitality will give you peace of mind so that you can focus on what matters.

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    Catered Meals

    The hotel’s catering services provide a range of delicious meal options, from boxed lunches to full-course dinners. Customized menus can also be arranged to meet dietary restrictions or preferences.

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    On-site Dining

    Attendees can enjoy dining at one of the hotel’s four dining outlets or choose from several other nearby options.

    Learn More

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    Academic Atmosphere

    Being on the Texas A&M University campus, there's a strong academic and professional atmosphere that may appeal to organizations hosting educational, research-focused, or industry-specific conferences.

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    Attached Parking

    Connected to the Gene Stallings Blvd. Garage, we offer the utmost convenience for your conference attendees to arrive and engage with your event.

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    IACC Certified

    IACC stands for“International Association of Conference Centers,” this recognition distinguished the Texas A&M Hotel and Conference Center when it comes to these core features: dedicated, purpose-built meeting space, flexible/all-inclusive meeting packages, built-in audiovisual and an on-site A/V team.

      Your Dedicated Texas A&M Team

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      Rachel Forester | Sales Manager
      My Focus: Academic Events and Conferences with Guest Rooms
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      Maggie Hendrix | Sales Manager
      My Focus: Athletic Events with Guest Rooms
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      Kaitlyn Chilek | Day Meeting Manager
      My Focus: Academic, Corporate and Community Events without Guest Rooms
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      Sydney Ermis | Catering Manager
      My Focus: Academic, Corporate, Community and Social Banquet Events and Galas
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      Kendra Clough | Director of Catering & Conference Planning
      My Focus: Coordination and Event Execution for Events with Guest Rooms
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      Paige Hooks | Conference Planning Manager
      My Focus: Coordination and Event Execution for Events with Guest Rooms